Secretariat

• Assistance for the chairs and their employees, support for the Study Program Coordination team
• Support for guest lecturers and academic guests
• Receiving media requests 
• Managing meeting rooms and community areas of the institute 
• IPZ workplace related: access management to the building and its rooms, disruption notifications, room signage, furnishing
• Support and organisation of meetings, events, support for projects, workshops and conferences
• Finance related matters of the department: invoices, support for employee expenses claims, third-party payments 
• Enquiries with UZH financial departments, financial reporting and controlling
• Administration of third-party funds

Are you planning a workshop, a conference, a large-scale meeting, or another large event? Do you need support from our secretarial team?

 Sign up here for our support! Please fill out the following web form.

Expenses incurred by UZH employees are reimbursed independently via the Yokoy application on the basis of original receipts:

Expense claim via Yokoy

General information on expenses

UZH Expense Regulations (PDF, 108 KB)

For guests / external persons the following form can be filled in or the following link can be forwarded:

Reimbursement request for external individuals

To reduce greenhouse gas emissions, the Faculty of Arts and Social Sciences has been levying a steering fee on business air travel since 2022.

As of 1 January 2026, the following rules apply:

Scope

The steering fee applies to all air travel financed by funds from the organisational units—including Third-Party funding—as well as the faculty’s central administration.

Amount of the fee

The steering fee amounts to CHF 200 per tonne of CO₂ emitted. Of this amount:

• CHF 155 is allocated to the faculty’s support fund for train, bus, and ship travel,
• CHF 45 is used for the compensation of CO₂ emissions.

Billing

Based on data from the UZH Sustainability Hub, the Dean’s Office charges the steering fees twice a year. The charge is applied directly to the profit center (usually the chair or department) whose funds were used to finance the flight.

From 1 January 2025, the Faculty of Arts and Social Sciences will cover the expenses for business trips to conferences by train, bus or boat up to a maximum of CHF 1,500 per year and person for members of the Faculty of Arts and Social Sciences who are employed at UZH. This does not apply to teaching positions.

Reimbursement of expenses for train, bus and ship journeys

Employees at the Faculty of Arts and Humanities can apply for a grant towards the costs of various types of research trips.

• Senior assistants, postdoctoral researchers, academic staff financial support
• enrolled doctoral students financial support *
  * private takeover of the incentive tax

Travel insurance for UZH members

As part of our work at the Department of Political Science, national and international exchange - for example through congresses, conferences or research visits - plays a central role. It is important to us that you can move around as safely and freely as possible both at home and abroad. To ensure this, there are a few important points to bear in mind.

This information sheet will help you to be well prepared and safe when travelling. It provides information on how you are insured through UZH, what services the insurance covers and who you can contact in an emergency.

CHUBB_Information sheet_EN (PDF, 202 KB)